Use gmail for your domain email

Let’s say you have an email address like someone@somedomain.com. And you are using webmail (webmail.somedomain.com) or Outlook to manage your emails. This article will teach you how you can use Gmail to manage your ‘someone@somedomain.com’ email address. You’ll need to have a personal Gmail account. At the end of this tutorial you’ll have something like below in your Gmail account.

Gmail Screen

Compose Message modal

So using your personal Gmail account you’ll be able to send mail from someone@somedomain.com as well as receive all emails for someone@somedomain.com. Note that emails will though be actually sent and received through your hosting’s SMTP server.

Below are the steps:

Step 1: Login to your Gmail Account.

Step 2: Click on the Settings Cog icon and go to Setting in the drop down.

Step 3: Click on “Accounts and Imports” Tab

Step 4: Click on “Add a POP3 mail account you own”

Step 5: Enter the email address you wish to configure and Click on Next

Step 6: Enter the email setting

• Username: This will be the username, usually your email address with @yourdomain.com, used to login to webmail
• Password: The password of your email account
• POP server: You’ll have to search into your cpanel for this or consult your hosting provider.
  • Example: For godaddy it is pop.secureserver.net
• Port: If you select “Always use a secure connection (SSL) when retrieving mail.”, which is very highly recommended, then you’ll have to select port as 995. Else usually the port is 110. Again this may differ for your hosting provider
• Tick on ‘Label incoming messages’. By enabling this option Gmail will label all the emails received from your webmail by your email address. This will distinguish your webmail mails from others.
• “Leave a copy of retrieved message on the server”: If you tick this option then after fetching Gmail will delete the mail from your mail server.

Click on “Add Account”.

Step 7: Select “Yes, I want to be able to send mail as XXXX”. Click on Next

Step 8: Enter Name. You may uncheck the “Treat as an alias” for now. Learn more about this at https://support.google.com/a/answer/1710338

Step 9: Select “Send through xxx SMTP servers”

• SMTP Server: You’ll have to search into your cpanel for this. Example: For godaddy it is smtpout.secureserver.net
• Username: This will be your email address
• Password: This will be your password
• Select “Secured connection using SSL”

That’s it. Gmail will now fetch all your back dated mails into your Gmail account and label them someone@somedomain.com as shown in first figure. As of writing this mail Gmail allows you to add 5 email addresses